Free trade toolbox: no sign up, no credit card
Import and export documents and trade tools
Fill in trade documents, run the numbers with trade calculators and look up Incoterms and customs codes, all in one place.
- free tools
- 62
- free tools
- Incoterms rules
- 11
- Incoterms rules
- languages
- 8
- languages
- sign ups needed
- 0
- sign ups needed
Start with a task
Documents, calculators and plain answers for every step of a shipment.
- Trade DocumentsFill in export and import documents online and download them as PDF, Word or Excel. Each one opens with a filled sample and carries your data to the next document.5 tools
- Incoterms 2020Incoterms are the 11 trade rules that say who pays for transport, insurance and customs, and where risk passes from seller to buyer. Pick a rule for a full guide with a cost and risk chart.12 tools
- Trading CalculatorsPrice your goods and check your profit: markup, margin and gross profit calculators with the formulas shown, for wholesale, retail and import trade.3 tools
- Shipping CalculatorsWork out shipment volume, chargeable weight and container space before you ask for a freight quote. Every calculator shows its formula.6 tools
- AI Business ToolsFree AI tools that write business emails, letters, contracts, SOPs, product and job descriptions from your facts, fill invoices from one sentence, suggest HS codes and turn bank statements into Excel.4 tools
- Trade GlossaryShort, plain English explanations of the terms you meet on trade documents and freight quotes, each with a real example.8 tools
- Business FormsThe everyday forms a small business fills in: bill of sale, salary slip, quotation, GST tax invoice and a printable bill book. Each opens with a filled sample you can edit.5 tools
- Bill of Sale by StateOfficial forms, notary rules and title transfer deadlines for a private vehicle sale in the 10 largest US states, each with a free bill of sale to fill in.10 tools
- HR LettersOffice letters written for you from a few details: experience and relieving letters, experience certificate, offer letter, leave application, NOC and medical fitness certificate.7 tools
- India GSTSearch HSN and SAC codes with their GST rate, see the current GST slabs and what changed on 22 September 2025, then make a GST invoice with the right codes.2 tools
Most used tools
The calculators and guides importers and exporters open most.
AI Email WriterThis free AI email writer turns a few facts into a clear business email with a subject line: payment reminders, price increase notices, requests for quotation, quote follow ups, freight quote requests, delay notices and apologies.Bill of Sale TemplateFill in a bill of sale for a car, motorcycle, boat, trailer, equipment or general goods. Add the VIN, odometer reading, price and an optional notary block, then print or download.CBM CalculatorAdd each carton size and quantity to get total volume in cubic meters and cubic feet, gross weight, chargeable weight for sea, air and courier, and how full a container would be.Experience Letter FormatWrite an experience letter on your company letterhead from the employee's name, role, dates and main duties. Edit the wording, then download PDF or Word.HSN Code FinderType a product name or the first digits of a code. Get the HSN or SAC code, the GST rate, the 6 digit subheadings and the number of digits your invoice needs for your turnover.Markup CalculatorEnter your cost and any one of markup, selling price or margin. The calculator fills in the other two and shows your profit per unit.Proforma Invoice GeneratorFill in a proforma invoice for an export quote or advance payment, with Incoterm, HS codes, payment terms and bank details. Download it as PDF, Word or Excel.Commercial Invoice GeneratorFill in an export commercial invoice with consignee, notify party, HS codes, net and gross weights, Incoterm and declaration, and download it as Word, PDF or Excel.
How it works
- 1
Pick a tool
Search or browse by task: a document, a calculator or an Incoterm guide.
- 2
Fill in your numbers
Results update as you type, with the formula shown, so you can check every figure.
- 3
Use the result
Copy it, download it or put it on your invoice, quote or packing list.
Built for people who trade
Trade documents
Proforma and commercial invoices, bills of lading, packing lists, certificates of origin and purchase orders.
Trade calculators
Markup, gross profit, CBM, dimensional weight and container loads, with the formula shown next to every result.
Plain answers
Incoterms, customs codes and trade terms explained with real examples.
Private by design
Calculators run in your browser. What you type is not sent to us or stored.
Shipping documents for import and export
Most international shipments travel with the same core set: a commercial invoice, a packing list, a bill of lading or air waybill, and often a certificate of origin. Here is what each one does, who prepares it, and where to make it free.
Before shippingAt shipmentTransport
- Before shipping
Quotation
Offers your price, terms and validity before the buyer orders.
Prepared by: Seller
Make it free - Before shipping
Proforma invoice
Fixes the deal so the buyer can pay an advance, open a letter of credit or get an import licence.
Prepared by: Seller
Make it free - Before shipping
Purchase order
The buyer's written order with goods, quantities, prices and terms.
Prepared by: Buyer
Make it free - At shipment
Commercial invoice
Bills the buyer and tells customs what is shipped, its value and its origin.
Prepared by: Exporter
Make it free - At shipment
Packing list
Lists every package with contents, weights and sizes so cargo can be counted and checked.
Prepared by: Exporter
- At shipment
Certificate of origin
States where the goods were made, which decides duty rates and trade agreement benefits.
Prepared by: Exporter, often stamped by a chamber
Make it free - Transport
Bill of lading
The carrier's receipt and contract for sea freight; a negotiable original is the title to the goods.
Prepared by: Carrier, from the shipper's details
Make it free - Transport
Air waybill
The transport document for air cargo. Unlike a bill of lading it is not a document of title.
Prepared by: Airline or its agent
Make it free
Documents required for export, step by step
Export documentation follows the order of the deal. Make each document at its step and keep the details identical across all of them.
- 1
Agree the price and the delivery term
Pick the Incoterms rule that says who pays freight, insurance and duty (the Incoterms chooser helps), then send a proforma invoice.
- 2
Confirm the order
The buyer issues a purchase order with the agreed quantities, prices and payment terms.
- 3
Classify the goods
Find the HS code for each product; customs at both ends use it to set duty and controls.
- 4
Pack and plan the load
Work out cartons, weight and volume with the CBM calculator and check what fits in a shipping container.
- 5
Ship and send the papers
Issue the commercial invoice and packing list, give the shipper details for the bill of lading, and add a certificate of origin if the buyer needs one.
Import documents the buyer needs
To clear customs, an importer or their customs broker usually needs:
- Commercial invoice
- Packing list
- Bill of lading or air waybill
- Certificate of origin, to claim a lower duty
- Any licence or permit the destination requires
To see what the goods really cost on arrival, add freight, insurance, duty and fees to the price: that is the landed cost.
Paying by letter of credit?
The bank checks every document against the credit and against each other. A different weight on the packing list and the bill of lading, or a buyer name spelled two ways, is the most common reason payment is held.
New
Free AI tools for business paperwork
They do the typing and use only the facts you give them. Free, no sign up.
Questions about TradingForms
What is TradingForms?
TradingForms is a free toolbox for import and export paperwork: trade document generators, trade and shipping calculators, and plain English guides to Incoterms and trade terms.
Is TradingForms free?
Yes. The calculators and guides are free to use, with no account and no limit on how often you use them.
Do I need to sign up?
No. Open a tool and use it. Nothing you type into a calculator is sent to our servers; the numbers are worked out in your browser.
How accurate are the calculators?
Each calculator shows the formula it uses, so you can check every result. Carriers and customs authorities apply their own rounding and rules, so confirm final freight and duty figures with your forwarder or broker.
Which version of Incoterms do you explain?
Incoterms 2020, the current edition published by the International Chamber of Commerce. Each of the 11 rules has its own guide and chart.
What documents are needed for shipping goods internationally?
Usually a commercial invoice, a packing list and a transport document: a bill of lading for sea freight or an air waybill for air cargo. Many buyers also need a certificate of origin, and some goods need a licence or permit in the destination country.
Who prepares the bill of lading?
The carrier or its agent issues the bill of lading, but the shipper or freight forwarder supplies the details: shipper, consignee, notify party, ports, cargo description, container and seal numbers. You can prepare those details with our bill of lading generator.
Are the AI tools free too?
Yes. The AI business tools are free with no sign up. To keep them free for everyone there is a fair use limit on how many AI runs one visitor can make per hour.
From the blog
View all- Product Description Template: 4 Examples for Shops and B2BA fill in product description template that works for online shops and for B2B buyers, with four worked examples (marketplace, catalogue, export offer, website) and the facts every description needs.
- Bank Statement to CSV: 3 Ways to Convert a PDF StatementHow to turn a bank statement into a CSV file you can open in Excel, Google Sheets or accounting software: the bank's export, Excel's PDF import, and a free converter for PDF statements, plus how to check the numbers.
- How to Write an Invoice: What to Include, Step by StepA clear guide to writing an invoice: the seller and buyer details, invoice number, item lines, tax, totals and payment terms every invoice needs, a filled example, and how to make one free in minutes.
