Free trade toolbox: no sign up, no credit card
Import and export documents and trade tools
Fill in trade documents, run the numbers with trade calculators and look up Incoterms and customs codes, all in one place.
- free tools
- 78
- free tools
- Incoterms rules
- 11
- Incoterms rules
- languages
- 8
- languages
- sign ups needed
- 0
- sign ups needed
Start with a task
Documents, calculators and plain answers for every step of a shipment.
- Trade DocumentsFill in export and import documents online and download them as PDF, Word or Excel. Each one opens with a filled sample and carries your data to the next document.5 tools
- Incoterms 2020Incoterms are the 11 trade rules that say who pays for transport, insurance and customs, and where risk passes from seller to buyer. Pick a rule for a full guide with a cost and risk chart.12 tools
- Trading CalculatorsPrice your goods and check your profit: markup, margin and gross profit calculators with the formulas shown, for wholesale, retail and import trade.6 tools
- Shipping CalculatorsWork out shipment volume, chargeable weight and container space before you ask for a freight quote. Every calculator shows its formula.6 tools
- AI Business ToolsFree AI tools that write business emails, letters, contracts, SOPs, product and job descriptions from your facts, fill invoices from one sentence, suggest HS codes and turn bank statements into Excel.16 tools
- Trade GlossaryShort, plain English explanations of the terms you meet on trade documents and freight quotes, each with a real example.8 tools
- Business FormsThe everyday forms a small business fills in: bill of sale, salary slip, quotation, GST tax invoice and a printable bill book. Each opens with a filled sample you can edit.5 tools
- Bill of Sale by StateOfficial forms, notary rules and title transfer deadlines for a private vehicle sale in all 50 US states, each with a free bill of sale to fill in.11 tools
- HR LettersOffice letters written for you from a few details: experience and relieving letters, experience certificate, offer letter, leave application, NOC and medical fitness certificate.7 tools
- India GSTSearch HSN and SAC codes with their GST rate, see the current GST slabs and what changed on 22 September 2025, then make a GST invoice with the right codes.2 tools
Most used tools
The calculators and guides importers and exporters open most.
How it works
- 1
Pick a tool
Search or browse by task: a document, a calculator or an Incoterm guide.
- 2
Fill in your numbers
Results update as you type, with the formula shown, so you can check every figure.
- 3
Use the result
Copy it, download it or put it on your invoice, quote or packing list.
Built for people who trade
Trade documents
Proforma and commercial invoices, bills of lading, packing lists, certificates of origin and purchase orders.
Trade calculators
Markup, gross profit, CBM, dimensional weight and container loads, with the formula shown next to every result.
Plain answers
Incoterms, customs codes and trade terms explained with real examples.
Private by design
Calculators run in your browser. What you type is not sent to us or stored.
Shipping documents for import and export
Most international shipments travel with the same core set: a commercial invoice, a packing list, a bill of lading or air waybill, and often a certificate of origin. Here is what each one does, who prepares it, and where to make it free.
- Before shipping
Quotation
Offers your price, terms and validity before the buyer orders.
Prepared by: Seller
Make it free - Before shipping
Proforma invoice
Fixes the deal so the buyer can pay an advance, open a letter of credit or get an import licence.
Prepared by: Seller
Make it free - Before shipping
Purchase order
The buyer's written order with goods, quantities, prices and terms.
Prepared by: Buyer
Make it free - At shipment
Commercial invoice
Bills the buyer and tells customs what is shipped, its value and its origin.
Prepared by: Exporter
Make it free - At shipment
Packing list
Lists every package with contents, weights and sizes so cargo can be counted and checked.
Prepared by: Exporter
- At shipment
Certificate of origin
States where the goods were made, which decides duty rates and trade agreement benefits.
Prepared by: Exporter, often stamped by a chamber
Make it free - Transport
Bill of lading
The carrier's receipt and contract for sea freight; a negotiable original is the title to the goods.
Prepared by: Carrier, from the shipper's details
Make it free - Transport
Air waybill
The transport document for air cargo. Unlike a bill of lading it is not a document of title.
Prepared by: Airline or its agent
Make it free
Documents required for export, step by step
Export documentation follows the order of the deal. Make each document at its step and keep the details identical across all of them.
- 1
Agree the price and the delivery term
Pick the Incoterms rule that says who pays freight, insurance and duty (the Incoterms chooser helps), then send a proforma invoice.
- 2
Confirm the order
The buyer issues a purchase order with the agreed quantities, prices and payment terms.
- 3
Classify the goods
Find the HS code for each product; customs at both ends use it to set duty and controls.
- 4
Pack and plan the load
Work out cartons, weight and volume with the CBM calculator and check what fits in a shipping container.
- 5
Ship and send the papers
Issue the commercial invoice and packing list, give the shipper details for the bill of lading, and add a certificate of origin if the buyer needs one.
Import documents the buyer needs
To clear customs, an importer or their customs broker usually needs:
- Commercial invoice
- Packing list
- Bill of lading or air waybill
- Certificate of origin, to claim a lower duty
- Any licence or permit the destination requires
To see what the goods really cost on arrival, add freight, insurance, duty and fees to the price: that is the landed cost.
Paying by letter of credit?
The bank checks every document against the credit and against each other. A different weight on the packing list and the bill of lading, or a buyer name spelled two ways, is the most common reason payment is held.
New
Free AI tools for business paperwork
They do the typing and use only the facts you give them. Free, no sign up.
Questions about TradingForms
What is TradingForms?
TradingForms is a free toolbox for import and export paperwork: trade document generators, trade and shipping calculators, and plain English guides to Incoterms and trade terms.
Is TradingForms free?
Yes. The calculators and guides are free to use, with no account and no limit on how often you use them.
Do I need to sign up?
No. Open a tool and use it. Nothing you type into a calculator is sent to our servers; the numbers are worked out in your browser.
How accurate are the calculators?
Each calculator shows the formula it uses, so you can check every result. Carriers and customs authorities apply their own rounding and rules, so confirm final freight and duty figures with your forwarder or broker.
Which version of Incoterms do you explain?
Incoterms 2020, the current edition published by the International Chamber of Commerce. Each of the 11 rules has its own guide and chart.
What documents are needed for shipping goods internationally?
Usually a commercial invoice, a packing list and a transport document: a bill of lading for sea freight or an air waybill for air cargo. Many buyers also need a certificate of origin, and some goods need a licence or permit in the destination country.
Who prepares the bill of lading?
The carrier or its agent issues the bill of lading, but the shipper or freight forwarder supplies the details: shipper, consignee, notify party, ports, cargo description, container and seal numbers. You can prepare those details with our bill of lading generator.
Are the AI tools free too?
Yes. The AI business tools are free with no sign up. To keep them free for everyone there is a fair use limit on how many AI runs one visitor can make per hour.
From the blog
View all- DAP vs DDP: Which Incoterm Should You Quote? (With Cost Example)DAP and DDP differ in one thing: who imports the goods and pays duty and VAT. A side by side table, a worked cost example, when to pick each rule, how DPU fits in and the mistakes that make DDP quotes lose money.
- Invoice OCR: How to Extract Invoice Data to Excel for FreeInvoice OCR reads invoices and purchase orders from PDF, scans or photos and turns them into Excel, CSV or JSON. What it extracts, how accurate it is by file type, how a totals check catches errors and photo tips.
- Bank Statement Converter: PDF to QBO, QFX, CSV for QuickBooksTurn PDF, scanned or photographed bank statements into QBO, QFX, OFX, IIF, CSV or Excel, with every running balance checked. Which file to choose and how to import it into QuickBooks Online, Desktop and Quicken.
