Salary Slip Format: Free Payslip Generator

A salary slip (or payslip) is the statement an employer gives an employee for each pay period. It shows what the employee earned, what was deducted and the net amount paid. Employees use it for loans, rental agreements, visa applications and income tax returns, so every line should match the payroll records.

How to make a salary slip

1. Employer: the company name and address, and your logo if you have one.
2. Employee and period: name, employee ID, designation, department, pay period and pay date, plus PAN and UAN for Indian payrolls.
3. Attendance: working days, paid days and any loss of pay days.
4. Earnings: one line per component, such as basic salary, house rent allowance, conveyance and special allowance.
5. Deductions: provident fund, professional tax, income tax (TDS), ESI, loans or advances.
6. Check the result: gross earnings, total deductions, net pay and net pay in words are calculated for you.

Download the result as a PDF or an editable Word file, or print it. Your draft stays in this browser only, so you can come back to it; nothing is uploaded to our servers.

Salary slip components explained

Salary slip format in Word and Excel

Use the Word download when you want to adjust wording or add a company stamp, and the Excel download to keep a record of every month's figures in one place. The PDF is best for sending to the employee. In Pakistan, the same format works with PKR as the currency and deductions such as income tax and EOBI.

Use it honestly. Each slip carries a small "generated with TradingForms for record keeping" line. A salary slip must reflect the salary actually paid; making slips that do not match real pay to obtain a loan or visa is fraud.