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Equipment Bill of Sale: Free Form

Record the sale of machinery or equipment with the make, model, year, serial number, hours, price and a no lien statement.

Parties

Details

Letter text

The text below is written from the details you fill in. Edit it if you want to change the wording.

Notes and signature

Saved in this browser only

What goes in an equipment bill of sale?

An equipment bill of sale records the sale of machinery or tools: tractors, loaders, excavators, generators, forklifts, kitchen or workshop equipment. Equipment usually has no title, so the bill of sale is the main proof of ownership for the buyer, the insurer and the tax office.

What goes in an equipment bill of sale?

  • Make, model and year
  • Serial or product identification number (PIN)
  • Hours on the meter and attachments included
  • Price, date and how it was paid
  • A statement that the seller owns it free of liens
  • As is, or the warranty given

Check before you buy used equipment

CheckHow
LiensSearch UCC filings in the seller's state for financed equipment
TheftCheck the serial number with the maker or a theft register
ConditionHours, service records and a test run

For a larger deal with delivery and inspection terms, use the purchase agreement template.

How to fill in this equipment bill of sale

The form above opens with a filled equipment bill of sale sample. Replace it with your own details and the bill of sale is written for you as you type: the price is spelled out in words, the item details print in a table, and both parties get a signature line. Choose "Yes" under notary acknowledgment if your state or the buyer wants it notarized. Download a PDF or an editable Word file, or print two copies and sign both. Your draft stays in this browser only.

Other bill of sale forms: general bill of sale, boat, jet ski, trailer, golf cart, livestock, horse, rules by state.

Features

  • Make, model and year
  • Serial or PIN number
  • Hours and attachments
  • No lien statement
  • As is or with warranty
  • PDF, Word and print

Frequently asked questions

Does equipment have a title?

Usually not. Heavy equipment and tools are not titled like vehicles, so the bill of sale is the ownership record.

Should I list attachments?

Yes. Buckets, forks and other attachments are often valuable; list each one included.

Is sales tax due on used equipment?

In many states, yes, unless an exemption such as farm use applies. The bill of sale shows the price taxed.

Is this bill of sale free?

Yes. There is no sign up and no watermark. Download a PDF or Word file, or print it, as many times as you need.

Is my information saved?

Only in your own browser, so you can come back to the draft. Nothing is uploaded to our servers.

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Golf Cart Bill of SaleFill in a bill of sale for a gas or electric golf cart with the serial number, battery details, accessories and price, then print it.Livestock Bill of SaleRecord a private sale of cattle, goats, sheep or pigs with the kind, breed, head count, brands or ear tags, health papers and price.Jet Ski Bill of SaleFill in a bill of sale for a jet ski or other personal watercraft with the hull ID, engine hours, trailer and price, then print it.Dog Bill of SaleRecord the sale of a dog or puppy with its breed, sex, date of birth, microchip and registration numbers, vaccinations, a health statement, the price and signatures.