Experience Letter Format: Free Generator

Write an experience letter on your company letterhead from the employee's name, role, dates and main duties. Edit the wording, then download PDF or Word.

Parties

Company (letterhead)

Add logo

Details

Reference no.

Date

Employee name

Pronoun

Employee ID

Designation

Department

Date of joining

Last working day

Main responsibilities

Signed by (name)

Signer's designation

Letter text

The text below is written from the details you fill in. Edit it if you want to change the wording.

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A4 · 60%

Shree Ganesh Traders Pvt Ltd

2nd Floor, Laxmi Plaza, MG Road, Pune, Maharashtra 411001 +91 20 0000 0000, hr@example.com, www.example.com

EXPERIENCE LETTER

Ref: HR/EXP/2026/118Date: 03 Nov 2026

To whom it may concern

This is to certify that Anjali Mehta (Employee ID EMP-0098) worked with Shree Ganesh Traders Pvt Ltd as Accounts Executive in the Finance department from 5 April 2021 to 30 September 2026.

During her time with us, she was responsible for vendor payments, bank reconciliations and monthly GST return filing.

We found her sincere, hardworking and dependable, and her conduct throughout her employment was good.

We wish her every success in her future career.

For and on behalf of the company,

Sunil Kulkarni, HR Manager

Authorised signatory

Sample format. Check your company policy and local employment rules before you issue it.

What is an experience letter?

An experience letter is a letter from an employer confirming that a person worked for the company, in which role and for how long, often with a line on their duties and conduct. New employers, visa offices and colleges ask for it as proof of work experience, so it should be on the company letterhead, dated and signed by HR or a manager.

How to write an experience letter

Letterhead: company name, address and contact details, and your logo.
Reference and date: an HR reference number and the date of issue.
Employee details: name, employee ID, designation and department, and the pronoun to use.
Dates: date of joining and last working day.
Duties: a short line on the main responsibilities, which new employers find useful.
Signature: name and designation of the person signing, usually the HR manager.

Each letter is written for you from the details you fill in. Click "Edit text" to change the wording, or go back to the automatic text at any time. Download a PDF or an editable Word file, or print it on your letterhead. The draft stays in your browser only; nothing is uploaded to our servers.

Experience letter format

Part	Example
Heading	Experience Letter, with reference number and date
Addressee	To whom it may concern
Confirmation	Name, employee ID, role, department, from and to dates
Duties	One sentence on the main responsibilities
Conduct and good wishes	A short positive closing line
Sign off	For the company, name, designation, signature and stamp

Experience letter vs relieving letter

A relieving letter confirms that a resignation was accepted and the employee was released from duty on a given date. An experience letter confirms the period and nature of the work. Many companies issue both on the last day; some combine them. For a short formal version, see the experience certificate.

Other letter formats: experience certificate, relieving letter, offer letter, leave letter, NOC, medical fitness certificate.

Features

Letter written from the employee's details
Role, department, dates and main duties
He, she or they wording
Company letterhead and logo
Edit the text freely
PDF, Word and print

Frequently asked questions

Who issues an experience letter?

The employer, usually the HR department or the reporting manager, on the company letterhead with a signature and often the company stamp.

What should an experience letter include?

The employee's name and ID, designation, department, joining and leaving dates, a line on duties and conduct, the date of issue and an authorised signature.

Is an experience letter the same as an experience certificate?

They serve the same purpose. A certificate is usually shorter and more formal; a letter can say more about the duties.

Can I download the experience letter in Word?

Yes. Download an editable Word file, a PDF, or print it on your letterhead.

Is the letter stored anywhere?

Only in your own browser, so you can come back to the draft. Nothing is uploaded to our servers.

Experience Certificate FormatIssue a formal experience certificate with the service period, last designation and conduct, written for you on the company letterhead.Relieving Letter FormatWrite a relieving letter that accepts the resignation, states the last working day and confirms the handover and full and final settlement.Offer Letter FormatWrite a job offer letter with the position, joining date, annual salary (CTC), probation, reporting line, working hours, notice period and an acceptance signature.Leave Letter FormatWrite a leave application to your manager for sick, casual, annual or other leave, with the dates, reason, handover and contact details. Download PDF or Word.