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Leave Letter Format: Leave Application

Write a leave application to your manager for sick, casual, annual or other leave, with the dates, reason, handover and contact details. Download PDF or Word.

Parties

To (manager and company)

From (your details)

Add logo

Details

Date

Type of leave

From

Number of days

Reason

Work covered by

Contact during leave

Letter text

The text below is written from the details you fill in. Edit it if you want to change the wording.

Saved in this browser only

A4 · 60%

LEAVE APPLICATION

Date: 13 Oct 2026

To, The Finance Manager Shree Ganesh Traders Pvt Ltd Pune

Subject: Application for sick leave from 14 October 2026 to 16 October 2026

Respected Sir or Madam,

I am writing to request sick leave for 3 days, from 14 October 2026 to 16 October 2026. I have viral fever and the doctor has advised complete rest for three days. The medical certificate is attached.

During my absence, Pooja Nair has agreed to handle my urgent work. I can be reached on +91 98000 00000 if anything needs my attention.

I request you to kindly approve my leave. Thank you for your consideration.

Yours faithfully,

Rahul Verma

Signature

Sample leave letter format. Follow your company's leave policy and attach a medical certificate for sick leave if it is required.

How to write a leave letter

A leave letter (leave application) is a short formal letter from an employee to their manager asking for time off. It names the type of leave, the dates and the reason, and says who will handle urgent work. Most companies now take leave requests in an HR system, but a written application is still asked for in many offices, and for long or unplanned leave.

How to write a leave letter

To and from: your manager's designation and the company, and your own name, designation and employee ID.
Type of leave: sick, casual, annual, maternity, paternity, a family function or an emergency.
Dates: from and to, and the number of days.
Reason: one or two plain sentences. For sick leave, mention a medical certificate if your policy needs one.
Handover and contact: who covers your work and how you can be reached.

Each letter is written for you from the details you fill in. Click "Edit text" to change the wording, or go back to the automatic text at any time. Download a PDF or an editable Word file, or print it on your letterhead. The draft stays in your browser only; nothing is uploaded to our servers.

Leave letter format

Part	Example
To	The Manager, department, company
Subject	Application for sick leave from (date) to (date)
Greeting	Respected Sir or Madam
Request	Type of leave, number of days and dates, reason
Arrangement	Who handles your work, how to reach you
Close	Request for approval, "Yours faithfully", name and signature

Tips

Apply as early as you can for planned leave, and on the first day for sick leave.
Keep it short; the reason does not need private details.
Check your leave balance and policy before you apply.

Other letter formats: experience letter, experience certificate, relieving letter, offer letter, NOC, medical fitness certificate.

Features

Sick, casual, annual and other leave types
Dates and number of days
Reason, handover and contact
Subject line written for you
Edit the text freely
PDF, Word and print

Frequently asked questions

How do I write a leave letter to my manager?

Address it to your manager, write a subject line with the type of leave and dates, state the number of days and the reason, say who will cover your work, and ask for approval.

How do I write a sick leave application?

Choose sick leave, enter the dates and a short reason such as 'I have fever and the doctor has advised rest', and mention the medical certificate if your company asks for one.

Should a leave letter say 'Yours faithfully' or 'Yours sincerely'?

Formal applications addressed to 'Sir or Madam' traditionally close with 'Yours faithfully'. If you address your manager by name, 'Yours sincerely' is fine.

Can I use this for a school leave application?

It is written for office leave, but you can click 'Edit text' and change the addressee to the class teacher or principal.

Is the letter stored anywhere?

Only in your own browser, so you can come back to the draft. Nothing is uploaded to our servers.

NOC FormatIssue an employer's no objection certificate for a visa and travel, a passport application, higher studies or a part time course, written for you on the letterhead.Medical Fitness Certificate FormatA medical fitness certificate format for doctors and clinics, with the person's details, examination notes and result, signed with the registration number.Experience Letter FormatWrite an experience letter on your company letterhead from the employee's name, role, dates and main duties. Edit the wording, then download PDF or Word.Experience Certificate FormatIssue a formal experience certificate with the service period, last designation and conduct, written for you on the company letterhead.

Leave Letter Format: Leave Application

Write a leave application to your manager for sick, casual, annual or other leave, with the dates, reason, handover and contact details. Download PDF or Word.

Parties

To (manager and company)

From (your details)

Add logo

Details

Date

Type of leave

From

Number of days

Reason

Work covered by

Contact during leave

Letter text

The text below is written from the details you fill in. Edit it if you want to change the wording.

Saved in this browser only

A4 · 60%

LEAVE APPLICATION

Date: 13 Oct 2026

To, The Finance Manager Shree Ganesh Traders Pvt Ltd Pune

Subject: Application for sick leave from 14 October 2026 to 16 October 2026

Respected Sir or Madam,

During my absence, Pooja Nair has agreed to handle my urgent work. I can be reached on +91 98000 00000 if anything needs my attention.

I request you to kindly approve my leave. Thank you for your consideration.

Yours faithfully,

Rahul Verma

Signature

Sample leave letter format. Follow your company's leave policy and attach a medical certificate for sick leave if it is required.

How to write a leave letter

To and from: your manager's designation and the company, and your own name, designation and employee ID.
Type of leave: sick, casual, annual, maternity, paternity, a family function or an emergency.
Dates: from and to, and the number of days.
Reason: one or two plain sentences. For sick leave, mention a medical certificate if your policy needs one.
Handover and contact: who covers your work and how you can be reached.

Leave letter format

Part	Example
To	The Manager, department, company
Subject	Application for sick leave from (date) to (date)
Greeting	Respected Sir or Madam
Request	Type of leave, number of days and dates, reason
Arrangement	Who handles your work, how to reach you
Close	Request for approval, "Yours faithfully", name and signature

Tips

Apply as early as you can for planned leave, and on the first day for sick leave.
Keep it short; the reason does not need private details.
Check your leave balance and policy before you apply.

Other letter formats: experience letter, experience certificate, relieving letter, offer letter, NOC, medical fitness certificate.

Features

Sick, casual, annual and other leave types
Dates and number of days
Reason, handover and contact
Subject line written for you
Edit the text freely
PDF, Word and print

Frequently asked questions

How do I write a leave letter to my manager?

Address it to your manager, write a subject line with the type of leave and dates, state the number of days and the reason, say who will cover your work, and ask for approval.

How do I write a sick leave application?

Choose sick leave, enter the dates and a short reason such as 'I have fever and the doctor has advised rest', and mention the medical certificate if your company asks for one.

Should a leave letter say 'Yours faithfully' or 'Yours sincerely'?

Formal applications addressed to 'Sir or Madam' traditionally close with 'Yours faithfully'. If you address your manager by name, 'Yours sincerely' is fine.

Can I use this for a school leave application?

It is written for office leave, but you can click 'Edit text' and change the addressee to the class teacher or principal.

Is the letter stored anywhere?

Only in your own browser, so you can come back to the draft. Nothing is uploaded to our servers.

Parties

Details

Letter text

LEAVE APPLICATION

How to write a leave letter

How to write a leave letter

Leave letter format

Tips

Features

Frequently asked questions

Related tools

Parties

Details

Letter text

LEAVE APPLICATION

How to write a leave letter

How to write a leave letter

Leave letter format

Tips

Features

Frequently asked questions

Related tools