Trade Document Templates and Generators
Fill in export and import documents online and download them as PDF, Word or Excel. Each one opens with a filled sample and carries your data to the next document.
Tools in Trade Documents
16 tools
Proforma Invoice GeneratorFill in a proforma invoice for an export quote or advance payment, with Incoterm, HS codes, payment terms and bank details. Download it as PDF, Word or Excel.Commercial Invoice GeneratorFill in an export commercial invoice with consignee, notify party, HS codes, net and gross weights, Incoterm and declaration, and download it as Word, PDF or Excel.Bill of Lading GeneratorFill in an ocean bill of lading draft with shipper, consignee, notify party, vessel, containers, packages, weights and volume, then download it as PDF, Word or Excel.Certificate of Origin TemplateFill in a general certificate of origin with exporter, consignee, transport details, goods with HS codes and the exporter's declaration, then download it as PDF, Word or Excel.Purchase Order GeneratorCreate a purchase order with buyer, supplier and delivery address, items, tax, freight and terms, and download it as PDF, Word or Excel.Tariff Information Label GeneratorMake a parcel label with the tariff details customs needs: contents, HS or HTS code, country of origin, value, weight and who pays the duties.Packing List GeneratorMake an export packing list with carton numbers, contents, quantities, carton sizes, net and gross weights, CBM and shipping marks.Sales Contract TemplateDraft an export sales contract with goods, quantity tolerance, price and Incoterm, shipment, payment, packing, inspection, claims and disputes.Straight Bill of LadingDraft a straight (non negotiable) bill of lading with a named consignee, shipper, ports, vessel, container and seal numbers, packages and weights.Goods Received NoteRecord a delivery against the purchase order: items ordered, received, accepted and rejected, with remarks and the storekeeper's signature.Dangerous Goods DeclarationPrepare a dangerous goods declaration draft for sea or road: UN number, proper shipping name, class, packing group, packages and emergency contact.USMCA Certificate of OriginMake a USMCA (CUSMA, T-MEC) certification of origin with the nine minimum data elements: certifier, exporter, producer, importer, goods with HS codes, origin criterion, blanket period and the signed statement.Canada Customs InvoiceFill in a Canada Customs Invoice (CI1) in the CBSA field order for goods shipped to Canada: vendor, consignee, purchaser, goods, prices, weights and the valuation questions in fields 23 to 25.Rate Confirmation TemplateMake a load rate confirmation between a freight broker and a carrier: pickup and delivery, equipment, commodity, the agreed rate with fuel and accessorials, and the detention, TONU and payment terms.Pallet Label TemplateMake pallet labels in one go: pallet 1 of N to N of N, ship to and from, PO, item, quantity, weight and carrier, with an SSCC (GS1-128) or Code 128 barcode, on 4 × 6 in labels, letter or A4.Shipping Marks GeneratorPrint shipping marks for every export carton: the main mark (buyer's mark, destination, PO, C/No. x of y, made in) and the side mark (item, quantity, net and gross weight, carton size) plus handling marks.
Which trade document do you need?
An export usually moves through the same documents in order. Start with the one you need now; the generators pass your parties, goods and shipping details on to the next one.
| Stage | Document | Prepared by |
|---|---|---|
| Ordering | Purchase order | Buyer |
| Quoting and advance payment | Proforma invoice | Seller |
| Shipping and customs | Commercial invoice | Seller |
| Transport | Bill of lading | Carrier (shipper prepares the draft) |
| Origin and duty preferences | Certificate of origin | Exporter, certified by a chamber or authority |
Keep every document consistent
Customs officers and banks compare documents line by line. The parties, descriptions, quantities, weights and Incoterm should read the same on every one. Not sure about a term? See the trade glossary and the Incoterms 2020 guide.