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Goods Received Note (GRN) Format

Record a delivery against the purchase order: items ordered, received, accepted and rejected, with remarks and the storekeeper's signature.

Parties

Details

Goods received

#1
#2

Notes and signature

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What a goods received note records

A goods received note (GRN) is the warehouse's record that a delivery arrived: what came, how much, and how much was accepted or rejected. Accounts then matches it with the purchase order and the supplier's invoice before paying.

What a goods received note records

  • GRN number and date received
  • Supplier, purchase order number and supplier's invoice or challan number
  • Vehicle or carrier
  • For each item: ordered, received, accepted and rejected quantities
  • Remarks on shortages, damage or quality
  • Received by and inspected by

Three way match

DocumentProves
Purchase orderWhat you ordered and at what price
Goods received noteWhat actually arrived and was accepted
Supplier's invoiceWhat you are being asked to pay

Pay only for what is accepted. For rejected goods, return them with a debit note, and update the stock register.

Download a PDF or an editable Word file, or print it. Your draft stays in this browser only; nothing is uploaded to our servers.

Features

  • PO and supplier invoice
  • Ordered, received, accepted, rejected
  • Totals per column
  • Remarks on damage or shortage
  • Received and inspected by
  • PDF, Word and Excel

Frequently asked questions

Who prepares the GRN?

The storekeeper or receiving clerk, when the goods arrive, before they go into stock.

What is the difference between a GRN and a delivery note?

The supplier sends the delivery note with the goods; the buyer writes the GRN after checking them.

What if goods are rejected?

Record the rejected quantity and reason on the GRN, inform the supplier, and return them with a debit note.

Is it free?

Yes. No sign up and no watermark. Download a PDF or Word file, or print it, as often as you need.

Is my information saved?

Only in your own browser, so you can come back to the draft. Nothing is uploaded to our servers.

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