HR Letter Formats: Free Templates
Office letters written for you from a few details: experience and relieving letters, experience certificate, offer letter, leave application, NOC and medical fitness certificate.
Tools in HR Letters
9 tools
Experience Letter FormatWrite an experience letter on your company letterhead from the employee's name, role, dates and main duties. Edit the wording, then download PDF or Word.Experience Certificate FormatIssue a formal experience certificate with the service period, last designation and conduct, written for you on the company letterhead.Relieving Letter FormatWrite a relieving letter that accepts the resignation, states the last working day and confirms the handover and full and final settlement.Offer Letter FormatWrite a job offer letter with the position, joining date, annual salary (CTC), probation, reporting line, working hours, notice period and an acceptance signature.Leave Letter FormatWrite a leave application to your manager for sick, casual, annual or other leave, with the dates, reason, handover and contact details. Download PDF or Word.NOC FormatIssue an employer's no objection certificate for a visa and travel, a passport application, higher studies or a part time course, written for you on the letterhead.Medical Fitness Certificate FormatA medical fitness certificate format for doctors and clinics, with the person's details, examination notes and result, signed with the registration number.Termination Letter FormatWrite a clear termination letter with the reason, last working day, notice or pay in lieu, final settlement and return of company property.Warning Letter FormatWrite a first, second or final written warning with the facts, what must change, a review date and the consequence. PDF or Word.
Which letter do you need?
| Letter | Issued by | When |
|---|---|---|
| Offer letter | Employer | To offer a job before joining |
| Leave letter | Employee | To ask the manager for leave |
| NOC | Employer | For a visa, passport or course while employed |
| Relieving letter | Employer | When a resignation is accepted and the employee leaves |
| Experience letter | Employer | After leaving, to confirm the job and its duties |
| Experience certificate | Employer | A short formal certificate of service and conduct |
| Medical fitness certificate | Registered doctor | For joining a job, college or sport |
How the letter formats work
Fill in the company letterhead and a few details, and the letter is written for you in plain, formal English. Edit the text if you want, add your logo, then download a PDF or a Word file or print it. These are sample formats: follow your company's policy and local employment rules. For forms with figures, see the business forms, such as the salary slip.