Relieving Letter Format: Free Template

Write a relieving letter that accepts the resignation, states the last working day and confirms the handover and full and final settlement.

Parties

Company (letterhead)

Employee (addressee)

Add logo

Details

Reference no.

Date

Employee name

Pronoun

Employee ID

Designation

Department

Date of joining

Resignation letter dated

Relieved from (last working day)

Full and final settlement

Signed by (name)

Signer's designation

Letter text

The text below is written from the details you fill in. Edit it if you want to change the wording.

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A4 · 60%

Shree Ganesh Traders Pvt Ltd

2nd Floor, Laxmi Plaza, MG Road, Pune, Maharashtra 411001 +91 20 0000 0000, hr@example.com, www.example.com

RELIEVING LETTER

Ref: HR/REL/2026/077Date: 03 Nov 2026

To, Ms Anjali Mehta Flat 12, Green Park Society Kothrud, Pune 411038

Subject: Relieving letter

Dear Anjali Mehta,

This is with reference to your resignation letter dated 31 August 2026. Your resignation has been accepted, and you are relieved from your duties as Accounts Executive in the Finance department with effect from the close of working hours on 30 September 2026.

We confirm that you worked with Shree Ganesh Traders Pvt Ltd from 5 April 2021 to 30 September 2026, and that you have handed over your responsibilities and company property. Your full and final settlement has been completed.

We thank you for your contribution to the company and wish you success in your future endeavours.

Yours sincerely,

Sunil Kulkarni, HR Manager

Authorised signatory

Sample format. Check your company policy and local employment rules before you issue it.

What is a relieving letter?

A relieving letter is the employer's written confirmation that it has accepted an employee's resignation and released them from their duties on a given date. The next employer usually asks for it to make sure the person has left their previous job properly, so it should state the last working day clearly.

How to write a relieving letter

Add the company letterhead and the employee's name and address as the addressee.
Enter the date of the resignation letter and the last working day.
Enter the designation, department and date of joining.
Choose whether the full and final settlement is completed or will be processed as per policy.
Add the signer's name and designation.

Each letter is written for you from the details you fill in. Click "Edit text" to change the wording, or go back to the automatic text at any time. Download a PDF or an editable Word file, or print it on your letterhead. The draft stays in your browser only; nothing is uploaded to our servers.

Relieving letter format

Part	What it says
Subject	Relieving letter
Reference	Your resignation letter dated (date)
Release	Relieved from duties as (designation) at the close of working hours on (date)
Confirmation	Period of service, handover of work and company property
Settlement	Full and final settlement completed, or to be processed
Close	Thanks and good wishes, signature

When to issue it

Issue the relieving letter on or soon after the last working day, once the handover is done. If the settlement is still pending, say so; do not hold back the letter only for that unless your policy requires it. Many companies give an experience letter at the same time.

Other letter formats: experience letter, experience certificate, offer letter, leave letter, NOC, medical fitness certificate.

Features

Accepts the resignation by its date
Last working day and service period
Handover and settlement status
Addressed to the employee
Edit the text freely
PDF, Word and print

Frequently asked questions

What is the difference between a relieving letter and an experience letter?

A relieving letter confirms the resignation was accepted and the employee was released on a date. An experience letter confirms the period and nature of the work. Many employers issue both.

Who gives a relieving letter?

The employer's HR department, addressed to the employee, on the company letterhead.

Can a company refuse a relieving letter?

It may delay it until the notice period and handover are complete under the employment contract. If you are owed a letter and do not get one, raise it with HR in writing.

Can I download the relieving letter in Word?

Yes. Download Word to edit, PDF to send, or print it.

Is the letter stored anywhere?

Only in your own browser, so you can come back to the draft. Nothing is uploaded to our servers.

Offer Letter FormatWrite a job offer letter with the position, joining date, annual salary (CTC), probation, reporting line, working hours, notice period and an acceptance signature.Leave Letter FormatWrite a leave application to your manager for sick, casual, annual or other leave, with the dates, reason, handover and contact details. Download PDF or Word.NOC FormatIssue an employer's no objection certificate for a visa and travel, a passport application, higher studies or a part time course, written for you on the letterhead.Medical Fitness Certificate FormatA medical fitness certificate format for doctors and clinics, with the person's details, examination notes and result, signed with the registration number.