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Payment Receipt Template: Free Generator

Create a receipt of payment with the payer, amount, method, invoice number and balance, then download PDF or Word or print it.

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The text below is written from the details you fill in. Edit it if you want to change the wording.

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What should a payment receipt include?

A payment receipt is proof that a customer paid you: it names the payer, the amount, the date, how they paid and what the payment was for. Freelancers, landlords, contractors and small shops send one after every payment so both sides have a record.

What should a payment receipt include?

  • Your business name and contact details
  • A receipt number and the payment date
  • The customer's name
  • The amount paid, in figures and words
  • The payment method and reference (check number, transfer ID)
  • What it pays for, such as an invoice number
  • Any balance still due, and a signature

Receipt of payment or invoice?

Send an invoice to ask for payment, and a receipt once it is paid. Many businesses mark the invoice "paid" instead, but a separate receipt is clearer for deposits and part payments. Need to bill first? Use the quote template for the offer and an invoice for the bill.

Download a PDF or an editable Word file, or print it. Your draft stays in this browser only; nothing is uploaded to our servers.

Features

  • Your business details as the header
  • Amount in figures and words
  • Card, check, bank transfer or cash
  • Invoice number or purpose
  • Paid in full or balance due
  • PDF, Word and print

Frequently asked questions

What is a receipt of payment?

A document confirming that a payment was received, with the payer, amount, date, method and purpose. It is the customer's proof of payment.

Do I need to sign a payment receipt?

It is not always required for an emailed receipt, but a signature or company stamp makes it stronger proof, especially for cash.

Can I send the receipt by email?

Yes. Download the PDF and attach it to your email, or print it for the customer.

Is it free?

Yes. No sign up and no watermark. Download a PDF or Word file, or print it, as often as you need.

Is my information saved?

Only in your own browser, so you can come back to the draft. Nothing is uploaded to our servers.

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