AI Email Writer for Business
This free AI email writer turns a few facts into a clear business email with a subject line: payment reminders, price increase notices, requests for quotation, quote follow ups, freight quote requests, delay notices and apologies.
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Facts only: invoice number, amount, due date, products, quantities, dates, Incoterm. Missing facts appear as [placeholders] for you to fill.
Free, no sign up.
How to write a business email with AI
- Pick the email type: payment reminder, price increase, request for quotation, quote follow up, freight quote request, order confirmation, shipment delay, apology or any other business email.
- Add names: your name and company, and the person and company you are writing to.
- Write the facts: invoice numbers, amounts, dates, products, quantities, Incoterms. One or two lines is enough.
- Choose tone, length and language, then press Write email.
- Check and edit the subject and the email, fill any [placeholders], then copy it into your mail program.
What can the AI email writer write?
It writes the emails a trading or small business sends every week. Each type has its own structure, so a request for quotation lists what the supplier must quote, and a delay notice gives the new date and the reason.
| What it includes | |
|---|---|
| Payment reminder | Invoice, amount, due date and a clear request, with the tone set by how late it is |
| Price increase notice | New prices or the % change, start date, the reason, and whether open orders keep old prices |
| Request for quotation (RFQ) | Product, specification, quantity, Incoterm, delivery date and the reply deadline |
| Quote follow up | The quotation number, its validity and an easy next step for the buyer |
| Freight quote request | Route, container or cargo size, weight, Incoterm and ready date for a forwarder |
| Order confirmation | PO number, items, price, payment terms and ship date |
| Shipment delay | The order, the reason given, the new ETD and ETA |
| Apology to a customer | What went wrong and the remedy you offer |
Why the emails do not make things up
The AI uses only the facts you type. When a fact it needs is missing, such as an amount, a date or a name, it writes a placeholder in square brackets like [amount] instead of making one up. Fill those in before you send.
Is the AI email writer free and private?
Your details are sent over an encrypted connection to our own AI server, used once to write the text and not saved. We do not keep a copy, we do not use it to train a model, and you do not need an account. The tool is free with a fair use limit of a few runs per hour, so it stays fast for everyone.
Need a document to attach? Make a proforma invoice or a quotation first, then let the email writer write the cover email.
More free AI tools: payment reminder email, product description generator, job description generator, resignation letter, contract generator, SOP generator, AI invoice generator, HS code finder, bank statement to Excel.
Recursos
- Nine business email types
- Subject line and email body
- Friendly, professional or firm tone
- Short or medium length
- Eight languages
- Edit, then copy in one click
- Uses only the facts you give
- Free, no sign up
Perguntas frequentes
What is the best AI email writer for business emails?
One that writes from your facts and lets you edit before sending. This tool writes trade and business emails (reminders, RFQs, price increases, delays) with a subject line, uses only what you type and marks missing facts as [placeholders].
Can I write an RFQ email with it?
Yes. Choose Request for quotation and list the product, specification, quantity, Incoterm, delivery date and the date you need the reply by. The email asks the supplier for exactly those points.
Does it write the subject line too?
Yes. Every email comes with a short subject line that names the invoice, order or product, so the reader knows what it is about before opening it.
Can it write in other languages?
Yes. Choose the language under the form: English, French, Spanish, Portuguese, Russian, Arabic, Hindi or Chinese. Names, numbers and product codes are kept exactly as you typed them.
Is what I type saved?
No. Your details are sent over an encrypted connection to our own AI server, used once to write the text, and not stored. We do not keep a copy or use it to train a model.
Is it really free?
Yes. There is no sign up and no paid plan. Each visitor gets a number of free runs per hour (a fair use limit that keeps the tool fast for everyone); when it resets you can write again.