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GST Invoice Format: Free Tax Invoice Generator

Make a GST tax invoice with supplier and buyer GSTIN, HSN or SAC codes, CGST and SGST or IGST at each rate, round off and the amount in words. Download PDF, Word or Excel.

Parties

Details

Items

#166,000.00
#260,000.00
#33,000.00

Notes and signature

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What is a GST tax invoice?

A GST tax invoice is the bill a GST registered supplier in India issues for a taxable supply of goods or services. It must carry the particulars listed in Rule 46 of the CGST Rules, such as both GSTINs, a unique invoice number, HSN or SAC codes, the taxable value and the tax at each rate. The buyer needs a correct invoice to claim input tax credit.

How to fill in a GST invoice

  1. Supplier: your legal name, address, state and GSTIN.
  2. Bill to and ship to: the buyer's name, address and GSTIN if registered, and the delivery address if it is different.
  3. Invoice number and date: a consecutive number, unique for the financial year, of up to 16 characters (letters, numbers, hyphen or slash), for example INV/26-27/0412.
  4. Supply type and place of supply: within the state charges CGST plus SGST; between states charges IGST. Write the place of supply with the state name and code.
  5. Items: description, HSN (goods) or SAC (services), quantity, unit, rate and GST %. The taxable value of each line is calculated.
  6. Check the totals: taxable value, CGST and SGST or IGST at each rate, round off, the invoice total and the amount in words.
  7. Sign: add bank details and the declaration, and sign or use a digital signature.

Download the result as a PDF or an editable Word file, or print it. Your draft stays in this browser only, so you can come back to it; nothing is uploaded to our servers.

What must be on a GST invoice

ParticularNote
Supplier name, address and GSTINAlways
Invoice number and dateConsecutive, unique per financial year, up to 16 characters
Recipient name, address and GSTINGSTIN when the buyer is registered
Place of supply with state name and codeFor supplies between states
HSN or SAC code4 digits if last year's turnover was up to Rs 5 crore, 6 digits above that
Description, quantity and unitFor each item
Taxable value and tax rate and amountCGST and SGST, or IGST, shown separately
Whether tax is payable on reverse chargeYes or No
Signature or digital signatureOf the supplier or an authorised person

GST rates and e-invoicing

Since 22 September 2025 most goods and services fall in the 5% or 18% slab, with 40% for a short list of luxury and sin goods, and some items at nil or special rates. Always check the current rate for your HSN code with the HSN code finder or the GST rates list. Businesses whose aggregate turnover is above Rs 5 crore must also report B2B invoices on the Invoice Registration Portal (e-invoicing) and print the IRN and QR code; this form is for businesses below that limit, or for drafts. A composition taxpayer cannot charge GST and issues a bill of supply instead.

GST invoice format in Excel and Word

Download Excel to keep a register of the lines and totals, Word to adjust the layout, or PDF to send. Need a pad of bills to fill by hand at the counter? Use the bill book format, or click "Blank form" above to print an empty GST invoice. Started with a quotation? Turn it into an invoice from the quotation page.

Features

  • CGST + SGST within the state, IGST between states
  • GST worked out per rate and per line
  • HSN / SAC, place of supply and reverse charge
  • Round off and amount in words in rupees
  • Blank form option to print and fill by hand
  • PDF, Word, Excel and print

Frequently asked questions

What is the format of a GST invoice?

Supplier details with GSTIN, invoice number and date, buyer details with GSTIN, place of supply, an item table with HSN, quantity, rate and taxable value, the CGST and SGST or IGST amounts, the total in figures and words, and a signature.

When do I charge CGST and SGST, and when IGST?

Charge CGST plus SGST (or UTGST) when the supplier and the place of supply are in the same state, and IGST when they are in different states.

Is a handwritten GST invoice valid?

Yes, if it has every particular required by Rule 46 and you are not required to issue e-invoices. Many shops use printed bill books filled in by hand.

How many digits of HSN code are needed?

Businesses with turnover up to Rs 5 crore in the previous year show 4 digits on B2B invoices; those above Rs 5 crore show 6 digits.

Can I download the GST invoice in Excel?

Yes. Download Excel, Word or PDF, or print the invoice.

What are the GST rates now?

Since 22 September 2025 the main slabs are 5% and 18%, with 40% for selected luxury and sin goods. Check the rate for your HSN code before invoicing.

Related tools

Bill Book FormatPrint a blank GST bill book page to fill in by hand, or type the items and get GST, round off and the amount in words worked out. Download PDF, Word or Excel.Credit Note FormatMake a credit note that refers to the original invoice, with the reason, items, GST split and amount in words. Download PDF or Word.Debit Note FormatMake a debit note for extra charges, short billing or a purchase return, with the GST split and amount in words. PDF, Word or Excel.Payment Receipt TemplateCreate a receipt of payment with the payer, amount, method, invoice number and balance, then download PDF or Word or print it.